Keeping Records

Crime Prevention Safety for Small Retail Learn more about receiving discounts

Keeping Records

Good records of accidents and close calls (often called 'near misses') are an important part of safety management. They help to identify both safety risks and solutions. They are also required by law and can protect employers from orders and fines if ever a worker is injured on the job.

Make sure you keep records showing that you:

  • Make your safety policy clear to workers
  • Make specific people responsible for safety, and support them in their work
  • Involve management in inspections and investigations
  • Respond promptly to safety concerns
  • Talk about safety at management meetings
  • Require subcontractors to work safely
  • Look for injury trends at your work sites
  • Do your best to control hazards
  • Properly maintain your equipment
  • Review your safety program at least yearly
  • Properly train and supervise workers
  • Hold workers accountable for safety

Examples of records to keep:

  • Worker orientations and safety training
  • Hazard inspection reports or completed checklists along with evidence of follow-up
  • Incident investigations and follow-up
  • Logs of disciplinary action to enforce safety
  • Notes on safety discussions and talks, and evidence of follow-up to address safety issues
  • Equipment log books and maintenance records
  • First aid records
  • Exposures to harmful substances
  • Emergency response drills
  • Safety related expenses
  • Accident and injury statistics, showing any trends – negative or positive
  • Records showing use of progressive discipline to enforce safety rules and written safe work procedures
  • Joint OHS committee meeting reports showing steps taken to address health and safety issues
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